Configure Cashier Setup

A new screen, Cashier Setup, is added under the Administration menu of the Settings screen to allow users to configure default settings for the cashier setup (Settings ➜ All Settings ➜ Administration ➜ Cashier Setup). Only users with the Stay_Access_Cashier_Setup1 and/or Stay_Access_Cashier_Setup2 permission can access the Cashier Setup screen. Any updates made in the Cashier Setup screen will be effective only after the date roll.

Users can configure the settings for the following from this screen:

  • General Configuration

  • Max Start Shift

  • Cash Drawer Configuration

  • Other Cash Configuration

General Configuration

This section allows users to turn on/off cashier activities like shift tracking, blind drop cashiering, configure shared cash drawers, enable the option to permit cash overage/shortage, and configure the denomination tracker to be mandatory. By default, shift tracking will be enabled. When blind drop cashiering is enabled for the property, then the option to permit cash overage/shortage will be disabled.

Refer to the following table to configure the fields in this section:

Field

Description

Shift Tracking

Enable the flag to enable shift tracking for cashiers logging in to Stay.

Blind Drop

Enable the flag to enable blind drop cashiering for the property.

  • When enabled, cashiers must reconcile individual payment methods, transaction items, and currencies that must be reconciled by a cashier when starting or ending a shift.

  • When disabled, cashiers will not be required to start the shift when logging into Stay. However, they can choose to start the shift manually by clicking the Start Shift option that is displayed on clicking the name of the user who is logged in to Stay

Cash Over/Under

Enable the flag to permit cashiers to override cash overage or shortage. This flag will be disabled when the property has enabled blind drop cashiering, and the cashier will not be able to override cash overage or shortage.

Shared Cash Drawer

Enable the flag to allow the sharing of a cash drawer with more than one cashier.

Denomination Tracker Mandatory

Enable the flag to enforce users to use the denomination tracker during the start and end of the shift.

Max Start Shift

This section allows users to configure the maximum number of times a cashier can start and end a shift in a business day.

Click Add to configure a limit for a cashier. Refer to the following table to configure the fields in this section:

Field

Description

Active

Enable the checkbox to activate the limit.

Limit

Configure the cashier limits from 1 to 10 or set the option to No Limit from the list of values displayed in the drop-down list. Once a limit is configured, the selected limit will not be displayed again in the list of values. The No Limit option cannot be made inactive.

Roles

Select the roles for the limit from the multi-select drop-down list. The drop-down list will include those roles that have the Stay_Cashier permission mapped to the role. User roles and limits are assigned uniquely and cannot be duplicated. The Show more hyperlink will be displayed if there are more roles to view for that limit.

To edit an existing limit, click the name of the limit that is hyperlinked.

Cash Drawer Configuration

This section allows users to configure the cash drawer for cashiers. If the property has enabled the Share Cash Drawer flag, cashiers can share the drawers configured under this section during the start and end shifts. Only active drawers will be available for selection in the Start Shift screen. Click Add to add a new cash drawer.

Refer to the following table to configure the fields in this section:

Field

Description

Active

Enable the checkbox to activate the cash drawer.

Name

Enter a name for the cash drawer. Users can enter up to 200 characters in alphanumeric.

To edit an existing cash drawer, click the name of the cash drawer that is hyperlinked.

Other Cash Configuration

This section allows users to configure other payment methods that are of the cash payment class. These payment methods are used only for cashier activity (Start Shift and End Shift) and will not be displayed in the Guest Accounting section. Some examples include petty cash, coupons, tokens, and so on. Click Add to add a new cash payment method.

Refer to the following table to configure the fields in this section:

Field

Description

Active

Enable the checkbox to activate the cash payment method.

Name

Enter a name for the cash payment method. Users can enter up to 200 characters in alphanumeric.

Code

Enter a code for the cash payment method. Users can enter up to 10 characters in alphanumeric. The entered code must unique and cannot be duplicated.

  • When a user tries to enter a code that is already available as a part of the payment methods configured in the Guest Accounting section under the cash payment class and is active, then the following message is displayed to users to avoid duplicates: This payment method already exists in guest accounting.

  • When a user tries to configure a code in the Guest Accounting section that is already available as a part of the Cashier Setup section and is active, then the following message is displayed to users to avoid duplicates: This payment method already exists in cashier setup.

To edit an existing cash payment method, click the name of the cash payment method that is hyperlinked.